Every time a contractor or vendor works for you, you take on their risk. A certificate of insurance (COI) is the document that proves they have coverage — but only if it is current, complete and verified against your requirements.
Spreadsheets fail at this job for three reasons. First, they have no memory: nobody opens the file until something goes wrong. Second, they cannot verify: a COI with a $500K limit does not satisfy a $1M requirement, and nobody notices. Third, they cannot act: renewal reminders require a human to look at dates.
Automated COI tracking fixes all three. The system requests certificates from vendors by email, verifies coverage types, limits and expiration dates against your template, and reminds both sides before a lapse. Your only job is reviewing exceptions.
The measurable result is simple: no expired certificates, audit-ready files, and 20+ hours a month back for your team. That is the entire value proposition of COIFort.